FAQ
Q: What will I do at an EYH?
A: You’ll participate in several hands-on workshops that will be taught by female scientists, engineers, or other STEM professionals. Workshops include activities such as designing, wiring, and soldering LED creatures; creating ice cream and eruptions using chemical reactions; and designing your own one-bedroom apartment. You’ll meet with female role models who work in a wide variety of science, technology, engineering, and math careers and hear their stories. You’ll learn how fulfilling and exciting STEM careers can be from women who work in these fields.
Q: What time does the conference start and end?
A: The opening ceremony (with the keynote speaker) starts at 9 AM and the conference ends at 3PM. Check-in opens at 8 AM. We advise that students arrive by 8:30 AM to ensure that they have plenty of time to check in, receive their t-shirt and goody bag, and get a seat in the auditorium.
Q: Is food provided?
A: Conference attendees are provided with a snack and lunch. If your student has a special diet, please pack a lunch for her.
Q: How do I register for the conference?
A: Here at this website. When registration opens, registration links will become available on the Registration page. The registration fee is $15 for the first participant and $10 for subsequent participants registered together. Need-based scholarships will be available by simply checking the scholarship box next to the payment information in the registration. Payment will be required to ensure your spot in the conference.
After completing the registration process, you’ll receive a confirmation email. You will receive your schedule with assigned workshops at registration on the day of the conference.
Q: What if I cannot afford the registration fee?
A: Please select "NoCO EYH Conference Scholarship Request" under the payment options on the registration page. You should receive a notification email within 1-2 weeks of registration confirming whether a scholarship is available. Please contact nocoeyh@gmail.com if you have not received this confirmation within one week of registration.
Q: Can I pay the day of for the conference?
A: NO, payment MUST be received one week before the conference for your spot to be secure. Spots will be given to the waiting list if not payment is received.
Q: What happens if I don’t send payment in on time?
A: Due to the high demand of this event, we require that all registered girls have paid in advance. If you have requested a scholarship and received confirmation by this date, your spot is guaranteed as well. If you do not send in payment, you will be notified that your spot has been given to a student who is on the waiting list.
Q: I paid for the conference but now cannot attend. Can I get a refund?
A: To request a refund, please send an email to nocoeyh@gmail.com. Please note, we may not be able to accommodate all refund requests.
Q: I am a teacher and would like to register my entire class. Can I do this?
Yes. We love to have groups participate. We do not hold spots for classes or groups. However, teachers may register interested students as long as conference spots are available. If you register your students, please make sure that each student provides a parent-signed permission form.
Q: I am a middle school teacher but I teach 5th grade. Can my 5th-grade students attend this conference?
A: Unfortunately no. Due to the high demand of the conference and the limited number of spots, we do restrict the age group from 6th-8th grade. 5th-grade students are welcome to attend in future years.
Q: Do parents or teachers need to register or stay?
A: Parents and educators are not required to register or stay for the student event. They may drop off their students and pick them up in the afternoon.
Q: Can parents or teachers attend the workshops with their students?
A: Unfortunately no. Some of the workshop rooms only have enough space for the workshop leaders and student participants. To avoid any safety concerns, we ask that parents who stay attend the parent/educator program instead.
Q: Is my student guaranteed to get her top 3 choices of workshops?
A: We are coordinating the scheduling of 100-200 girls into the different workshops, and some workshops may fill faster than others. Students who register earlier are more likely to get their desired workshops, but we cannot guarantee participation or scheduling. All of our workshops, however, are of high quality with passionate workshop leaders. Your student may find herself interested in a field she had never heard of before if she attends a workshop that was not one of her top choices.
Q: I tried to register but it says that registration is full. What do I do?
A: Please sign up for the waiting list if you are still interested in attending. Students will be moved off the waiting list in the order that they sign up for it as spots become available. We will send a confirmation within a week before the conference if no more spots are available.
Q: Can you guarantee that my student has the same schedule as her friend?
A. Unfortunately not. It is possible for two girls attending the same three workshops to have different schedules, as each workshop is running at three different times. We do need to take into consideration the needs of all of our attendees.
Q: When do we know what workshops were assigned to our student?
A: Your student will receive her workshop assignments at on-site registration the morning of the EYH conference.
Transportation and day-of details
Q: Where is the conference located?
A: The 2023 Northern Colorado EYH will be at Colorado State University in the Chemistry and surrounding buildings.
Q: Do you provide transportation to the event?
A: We are not able to provide transportation to the conference as attendees come from all over Northern Colorado. However, there is free parking on the weekends at CSU.
Q: Is parking available?
A: Please see here for more details.
Q: What time does my student need to arrive?
A: This will be updated when the schedule for EYH 2023 is finalized. However, typically the opening ceremony (with the keynote speakers) starts at 9 AM. Check-in opens at 8 AM. We advise that students arrive by 8:30 AM to ensure that they have plenty of time to check in, receive their t-shirt and goody bag, and get a seat in the auditorium.
Q: What does my student need to bring with her?
A: Please make sure that all students bring in the signed waiver form. Students cannot participate in the event without this form and will be turned away at check-in if they do not have a signed waiver. The waiver can be obtained from the website after registration. If you need a new copy of the waiver, please contact nocoeyh@gmail.com.
Q: Are chaperones required for school groups?
A: EYH prefers that school groups bring a chaperone and that at least one chaperone is a teacher. In addition, we require that each student has a signed waiver form. If you are organizing a group from your school, you may need to check with your school’s policy on the number of required chaperones. We would love for chaperones to attend our parent/educators program.
Miscellaneous questions
Q: Can you provide contact information for your speakers or workshop leaders?
A: We may be able to if the speaker or workshop leader has consented. Please fill out the contact form with your request and a committee member will get back to you.
Q: This is a great program! How can I help?
A: We are still looking for volunteers for the day-of. If you are a parent or teacher and are interested in seeing the behind-the-scenes of EYH, please sign up! We will need volunteers from approximately 7 AM to 4 PM, but not all volunteer jobs have to last all day. Example positions include helping with registration, setting up and assisting workshop leaders, ushering participants between locations, distributing lunch, and cleaning up facilities. There will be breakfast, lunch, and a reception with food and refreshments for volunteers at the end of the day. Please register as a volunteer on our website!
Q: I would love to donate to help support EYH. Is this possible?
A: Yes! Please go to our donation page to make a personal donation or to find out how your organization can donate. Every little bit helps!